In a world where automation is streamlining everything from logistics to lead generation, manual Purchase Order (PO) processing still feels stuck in the past. If your team is sifting through stacks of PDFs or image files, typing line-by-line data into your ERP, then you’re not just wasting time you’re risking errors, delaying orders, and holding back productivity.
Enter DocWorx, a smarter, AI-powered way to handle POs that transforms static documents into clean, structured digital data without manual effort.
Why Manual PO Processing Is Holding You Back
Manual PO entry is:
- Time-consuming: Data entry clerks spend hours per day copying PO data into sales or inventory systems.
- Error-prone: One wrong number or missed item can delay shipments and damage customer relationships.
- Unscalable: As your business grows, the volume of orders grows with it, and so does the workload.
DocWorx: Intelligent Document Processing for Purchase Orders
DocWorx is not just automation, it’s intelligent automation. Powered by a blend of advanced OCR and Google’s Gemini AI language model, DocWorx reads, understands, and processes POs with the precision of a seasoned data entry expert (only much, much faster).
How It Works: From PO Upload to Smart Sales Order
Here’s a simplified walk-through of DocWorx in action:
Step 1: Upload Your Purchase Order
Send us a PDF, JPG, or PNG. DocWorx receives your document via API.
Step 2: Secure Storage & Tracking
The file is stored in our secure Supabase Object Storage, and a unique job ID is generated for tracking.
Step 3: Advanced Text Extraction
Using Zerox OCR, DocWorx reads every word—whether it’s a clear PDF or a scanned image.
Step 4: AI-Powered Understanding
Here’s the magic: Google Gemini parses the text and intelligently extracts key data—item codes, descriptions, quantities, pricing, and more—into a clean JSON format.
Step 5: Results You Can Use Instantly
The output is structured data, ready to be pushed into your ERP, accounting, or inventory system.
{
"extracted_data": {
"brand_logo": "AL KHAYYAT INVESTMENTS",
"po_number": 4065728,
"po_date": "26-JUL-20",
"vendor_name": "Unique Computer Systems LLC",
"vendor_address": "P O Box - 21419 / 42645",
"vendor_vat_id": 100006333700003,
"shipping_address": "P O Box 11245 Dubai United Arab Emirates",
"buyer_vat_id": 100005693500003,
"Payment Term": null,
"Delivery Date": "26-JUL-20",
"currency": "AED",
{
"S.No": 1,
"Item Code": "GEN-5VAT-5",
"Item Description": "QUOTE# UQT-06023, DATED# 16-JULY-2020, SMS CAMPAIGN SUPPORT - \" Dont miss the SUPER summer sale! EXTRA 20% OFF added on selected items. Visit our stores & bit.ly/BinSina medicine excluded\", JULY 2020",
"Qty": "132\nu82\n5",
"U.Price": 0.05,
"Sub Total": "7,039.73",
"Tax Amt": 351.99,
"Total Value": 7391.72
}
]
},
"usage_metadata": {
"input_tokens_node_api": 3246,
"output_tokens_node_api": 402,
"processing_time_seconds_node_api": 10.528,
"node_api_summary": {
"totalPages": 1,
"ocr": {
"successful": 1,
"failed": 0
},
"extracted": null
}
}
}
What You Get with DocWorx
- Automated Data Entry
Eliminate manual PO processing altogether. - Faster Turnaround
Process hundreds of POs in the time it takes to do one manually. - Fewer Errors
Human error is minimized thanks to reliable OCR and AI validation. - Structured JSON Output
PO data is delivered in a clean, standardized format—ready for integration. - Calability Built In
With Celery and RabbitMQ, DocWorx ensures reliable and scalable processing of high volumes of documents - Audit-Ready Logging
Every file, every status, and every timestamp is stored in SQL via Supabase—making audits and traceability a breeze.
Built for Modern Businesses
DocWorx is designed for seamless integration and enterprise-grade reliability:
- FastAPI backend ensures high-performance processing.
- Supabase (open-source PostgreSQL + object storage) for secure, scalable infrastructure.
- Python-powered for flexibility and innovation.
- API-ready to fit into your existing digital ecosystem.
Who Should Use DocWorx?
If you’re a business that receives regular POs from customers and vendors—and still has someone manually entering that data—DocWorx can transform your operations.
Industries that benefit the most:
- Wholesale & Distribution
- Manufacturing
- Pharmaceuticals
- Retail
- Logistics
Make the Shift: From Manual to Intelligent
It’s time to stop treating PO processing like a repetitive chore. With DocWorx, you’re not just saving time, you’re empowering your team to focus on what matters, improving customer satisfaction, and preparing your business for scalable growth.
Want to see how DocWorx fits into your workflow?
Contact us for a live demo or API integration trial today.
